PIT Accrual Voucher Guide - Streamline your Randolph TDY

An extended Randolph AFB TDY needs a payment plan as well as a lodging reservation. The process depends on whether your trip uses DTS scheduled partial payments or a separate interim-voucher process. Do not assume that every PIT student must file a monthly paper accrual voucher.

DTS scheduled partial payments

DTMO guidance calls for interim vouchers or DTS scheduled partial payments for each 30-day increment when travel exceeds 45 days. Before departure, ask your travel administrator to confirm which process applies and how it is set up in your authorization.

Scheduled payments and a manually submitted accrual voucher are different workflows. If your office uses a manual process, follow its instructions for the claim period, signatures, supporting documents and submission method.

Why the distinction matters

DFAS publishes an accrual-payment procedure for civilian employees, including paper-voucher requirements. That civilian procedure should not be treated as a universal set of instructions for military PIT students using DTS.

DFAS civilian accrual-payment guidance

Keep your supporting documents organized

• Save every lodging receipt, regardless of the dollar amount.

• Keep receipts for other individual expenses of $75 or more.

• Retain orders, approved changes and any lodging non-availability or exception documentation applicable to your trip.

• Track your actual travel dates, lodging charges and payments received.

DTMO receipt requirements

Keep your travel card current

Check your card statement and due date throughout the TDY. Contact your travel office promptly if a payment is delayed or your trip changes. Partial payments help with cash flow, but they do not remove your responsibility for the card balance.

Submit your final voucher

After the TDY, reconcile the entire trip and account for payments already received; do not simply omit periods covered by earlier payments. Submit the final voucher within five working days of completing travel, with the required receipts and any corrections to estimated expenses.

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Check TDY availability

Call or text (925) 963-4269 with questions about your stay.

Official sources

DTMO: Extended travel payments and voucher deadlines

DTMO: Receipt requirements

DFAS: Civilian accrual payments

Current Joint Travel Regulations