Since PIT assignments typically last several months, you'll need to submit accrual vouchers to manage your expenses. Here's what you need to know about accrual payments during your Randolph AFB stay.
**What is an Accrual Voucher?**
An accrual voucher is a partial payment request for TDY expenses when your assignment exceeds 30 days[4]. This helps manage your Government Travel Card balance and ensures you're not carrying extensive charges for long periods.
Submitting Accrual Vouchers for PIT
**Timing and Requirements**
- Submit your first accrual after 30 days of TDY
- Continue submitting accruals every 30 days until your TDY ends
- Mark your voucher clearly as "ACCRUAL"
- Include all receipts for expenses $75 or greater[4]
**Required Documentation**
- Lodging receipts for the 30-day period
If staying at Downwind Beach House, a popular Randolph Pit Pad, contact them for help or anything you may need. The owners have been through PIT, IFF and multiple extended Randolph TDYs, so they are extremely knowledgeable on the DTS process.
- Any rental car expenses
- Other reimbursable expenses during the period
- Statement of non-availability (if staying off-base)
Tips for PIT Students
**Managing Your Finances**
- Keep your GTCC current by submitting accruals regularly
- Track your expenses meticulously
- Maintain digital copies of all receipts
- Consider setting calendar reminders for accrual submissions
**Best Practices**
- Submit accruals consistently every 30 days
- Update your itinerary for any schedule changes
- Keep your lodging receipts organized by 30-day periods
- Monitor your GTCC balance regularly
Final Voucher Considerations
After completing PIT, you'll need to submit a final voucher that covers any remaining expenses not claimed in your accrual vouchers. Ensure you:
- Account for all periods not covered by accruals
- Include any final travel expenses
- Submit within 5 working days of returning from TDY[1]
Remember to maintain clear documentation throughout your entire PIT assignment to ensure smooth processing of both accrual and final vouchers.
Sources
[1] [PDF] DTS Guide 3: Voucher - National Guard Bureau https://www.nationalguard.mil/Portals/31/Documents/ARNG/leader-development-program/Toolkit-Products/016%20-%20DTS%20Guide%203%20-%20Voucher.pdf
[2] Completing the two-step DTS process (after travel) https://www.arpc.afrc.af.mil/Portals/4/DRIO/RIO-DTS-Voucher-Filing-Post-Travel.pdf
[3] [PDF] Create a Voucher: Traveler Instructions TRI-FOLD https://media.defense.gov/2021/Nov/08/2002889408/-1/-1/0/VOUCHER_FROM_AUTHORIZATION.PDF
[4] Defense Finance and Accounting Service > CivilianEmployees ... https://www.dfas.mil/civilianemployees/travelpay/tdy/accrualpymt/
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