DTS Guide for PIT at Randolph AFB
Updated: Oct 13
Heading to Randolph AFB for PIT or IFF? Use this checklist to organize your DTS authorization, lodging documents and final voucher. Your orders, current Joint Travel Regulations and approving official determine what is authorized for your trip.
Before you create your authorization
Check your DTS profile, bank details, email address and Government Travel Charge Card information.
Use your orders and reporting instructions for travel dates, duty location and trip purpose. Ask your unit’s travel administrator which authorization options apply.
Start early enough for your unit’s review and approval process; do not rely on a universal 72-hour deadline.
Confirm your Randolph lodging arrangements
Before booking a PIT pad or crash pad, review the lodging requirements in your authorization. DTMO directs travelers TDY to U.S. military installations to use adequate DoD lodging when available. If you choose another option, confirm the allowable lodging amount and any required justification with your approving official.
A local per diem ceiling is not an automatic reimbursement entitlement. At Integrated Lodging Program locations, declining available directed lodging can limit reimbursement to the amount the government would otherwise have paid.
Comanche and Sunridge match the Randolph on-base lodging rate: $123 per night for the remainder of October 2026 and $127 per night starting November 2026. Confirm pricing for your travel dates and compare it with your authorized lodging amount before reserving. Reimbursement remains subject to your travel authorization and applicable rules.
Build a complete travel plan
Include authorized transportation and estimated expenses, using your unit’s guidance for airfare, a personally owned vehicle or a rental car.
Attach your orders and any supporting documents your approving official requires.
Keep any non-availability documentation issued to you and confirm whether an exception or other lodging justification applies.
Ask about cancellation, date changes, visitors and the specific room’s amenities before committing to a stay.
During an extended PIT TDY
For travel lasting more than 45 days, DTMO calls for interim vouchers or, when using DTS, scheduled partial payments for each 30-day increment. Ask your travel administrator to confirm the correct process and payment setup for your authorization.
Retain lodging receipts regardless of the amount, plus receipts for other individual expenses of $75 or more.
Record changes to dates, lodging and transportation so your travel documents can be updated.
Monitor your travel-card statement and payment due dates. A pending reimbursement does not replace your responsibility to keep the account current.
Finish with an accurate voucher
Submit your voucher within five working days after completing the TDY. Reconcile the full trip’s actual dates and expenses, attach the required receipts, and account for any partial payments already received. Follow your travel office’s guidance for corrections and split disbursement.
Need a place to stay near Randolph AFB?
Compare our furnished Comanche crash pad in San Antonio and Sunridge PIT pad in Schertz. Send your arrival and departure dates so we can confirm availability.
Call or text (925) 963-4269 with questions about your stay.
Comments